Videoconferencing has replaced face-to-face meetings in almost every business sphere, including board meetings. As technology evolves and we adjust to new situations there are certain aspects that must remain constant to ensure that the effectiveness of board meetings via videoconferencing is maintained.
It’s tempting to appear less professional when it comes to videoconferences as the world seems to be changing at a rapid pace. However, this is not an excuse to be sloppy. Board meetings that are conducted via video conferencing should adhere to the same protocol as traditional meetings, and it is crucial that everyone be mindful of how their behavior could affect those around them.
The first step is to select the right video conference software platform that includes the features necessary to conduct effective remote meetings. A good platform will allow all participants to join in the meeting without difficulty and offer the right amount of security. It will also come with tools to manage the meeting prior to, during, and after the call to ensure a smooth process.
Participants should be aware of the need to muffle their microphones when they’re not speaking to prevent distractions. Avoid wearing patterns or colors that can distract and ensure the lighting is appropriate for video conference. This will prevent the appearance of glares and unflattering angles viewing the conference on camera. It is also essential that everyone takes a moment to create a clear agenda before the meeting begins to ensure that the meeting remains on track and the most pertinent issues are discussed.